Administration

Executive Assistant

Sandvik Mining is looking for an Executive Assistant.

Sandvik Mining, a global market leader in mining and rock excavation, has an opening for an Executive Assistant. This role provides high-level administrative and operational support to the Sales Area Senior Management Team. It is responsible for planning, coordinating, and streamlining team activities with a strong focus on data-driven decision-making and the effective use of digital technologies to enable seamless collaboration across locations. The Executive Assistant plays a critical role in enhancing team productivity, supporting strategic initiatives, and ensuring the smooth execution of leadership priorities.

Safety, Compliance & Organizational Alignment

Act in full compliance with Sandvik’s Environment, Health, and Safety (EHS) Vision to achieve Zero Harm.

Adhere to and promote Sandvik’s EHS Policy, Procedures, and Framework, embedding a strong safety culture in all operational activities.

Ensure all actions align with the Sandvik Way, reflecting organizational values and business priorities.

Maintain compliance with health, safety, and quality standards across all activities.

Meetings & Schedule Management

Coordinate and manage the SA VP calendar, including scheduling meetings, appointments, and travel. Anticipate and resolve scheduling conflicts proactively.

Draft, review, and manage emails, reports, and other communications on behalf of the SA VP (where required).

Schedule and coordinate meetings, including preparation of agendas, presentations, reports, and minutes.

Manage attendance, logistics, and technology requirements (video/teleconferencing).

Assist in the development and delivery of team outputs including reports, memos, data analysis, and other documentation.

Event and Travel Coordination

Organize and support key leadership events such as the Sales Area Reviews, monthly management meetings, and the Annual Sales Area Kick-Off.

Organize and manage travel and accommodation bookings, including handling changes and special requirements for the management team (where required).

Project Coordination & Support

Track progress of strategic initiatives and assist in coordinating cross-functional projects.

Prepare status updates and follow up on action items to ensure timely completion.

Maintain the Management Team database in SharePoint and establish a collaborative platform to enhance internal communication.
Maintain a location register of key organizational stakeholders to support effective communication and planning.

EXPERIENCE

5+ years’ experience in a senior administrative or executive support role, preferably supporting senior leadership in a complex or matrixed organization.

Demonstrated experience in managing high-level meetings, preparing executive reports and presentations, and coordinating travel and logistics.

Proven track record in using digital collaboration tools and platforms to support remote and hybrid teams.

Demonstrated experience in event management.

EDUCATION

Diploma or Certificate in Business Administration, Executive Assistance or related discipline preferred

OTHER

This role is primarily office-based.

The position involves working in both administrative and hands-on settings, with occasional travel and the need to adhere to site-specific safety protocols and PPE requirements.

Flexibility and adaptability are essential to support operational needs across varied locations.

Benefits

Sandvik offers a comprehensive total compensation package including a competitive package of health, dental and disability insurance, and a 401(k)-retirement savings plan. In addition, we provide opportunities for professional competence development and training, as well as opportunities for career advancement.

How to Apply

For immediate consideration, please apply online at http://www.sandvik.com/careers for the #Executive Assistant position, Job Req. ID# R0083776

Sandvik is an equal opportunity/affirmative action employer. All applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Any applicant who, because of a disability, needs accommodation or assistance in completing an application or at any time during the application process should contact Human Resources at hrsupport.us@sandvik.com. Sandvik also provides reasonable accommodations to employees with disabilities consistent with its obligations under the law.

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